Monthly Accounting, Bookkeeping & Tax Advisory
Clean books every month, a CPA who reads them, and advice before year end.
Monthly bookkeeping, financial statements and year-round tax advisory for small businesses on the Treasure Coast and nationwide, with Fractional CFO & Controller Services when the business needs more than bookkeeping. No surprises in April, and numbers you can make decisions on.
What is included
Monthly accounting, with planning and advisory as needed
Monthly bookkeeping
Transactions categorized and bank and credit card accounts reconciled every month, on the reporting schedule we agree with you.
- QuickBooks Online and Xero both supported
- Receipts captured from your phone
- Payables and receivables tracking
Financial statements and planning
Profit and loss, balance sheet and cash position for each period. Planning calls, additional filings and ongoing advisory are added as needed, within your engagement scope.
- Quarterly planning calls, as needed
- Estimated taxes, sales tax and 1099 filings when in scope
- Year-end package ready for the return
Catch-up and cleanup
Months or years behind, or books that do not match the bank. We rebuild them so the return, or the IRS, has clean numbers.
- Fixed-fee cleanup quoted after a review
- Coordinated with unfiled returns
- Handover to monthly service
Our commitments on monthly accounting
- Monthly reporting
- We agree on a reporting schedule with you, normally closing the books by the 15th of the following month, provided the necessary records are received on time.
- Accounting software
- We support both QuickBooks Online and Xero.
- Planning and advisory
- Quarterly planning calls, additional filings, and ongoing advisory are provided as needed and within the agreed engagement scope.
- Response time
- We reply within two business hours, Monday through Friday, 9:00 AM to 5:00 PM Eastern.
Fractional CFO & Controller Services
Financial leadership, part time, inside your monthly accounting
Available now. For businesses that have outgrown bookkeeping alone but do not need a full-time CFO or controller. Scoped and quoted in writing like every other engagement.
Controller services
Month-end close reviewed by a CPA, accounting policies, internal controls, and reporting your lender, your partners or your buyer can rely on.
Fractional CFO
Cash flow forecasting, budgets, pricing and margin reviews, financing and growth decisions. We agree on a meeting and reporting schedule that fits your business and the scope of our engagement.
Business tax planning
Year-round planning for business owners: entity choice, estimated payments and timing decisions reviewed by a CPA before year end, to help anticipate tax obligations and make informed decisions.
Switching
Moving your books here, or starting from scratch
If you already use QuickBooks Online or Xero, nothing moves: you add our team as accountant users. We review the setup and opening balances, identify any cleanup needed, and agree on its scope and timing before the first regular monthly close. If the books live in a spreadsheet, or nowhere, we set up the file, connect the bank and credit card feeds, and scope the catch-up the same way.
What we need to start: read-only access to the bank and credit card accounts through the software's feeds, last year's tax return, and your payroll provider's reports if you have employees. Once we agree to work together, we schedule a 30-minute onboarding call about how money moves through your business. The handover from a previous bookkeeper is handled on our side; you do not have to referee.
Already behind?
Catch-up and cleanup are quoted as a fixed fee after a review of the file and coordinated with any unfiled returns. We agree on their scope and timing before the first regular monthly close.
How it works
Getting started
Intake call
What the business does, which accounts exist, what the books look like today. Fee quoted in writing.
Setup or cleanup
Accounts connected, chart of accounts set, and any cleanup identified, with its scope and timing agreed before the first regular monthly close.
Monthly rhythm
Books normally closed by the 15th of the following month when your records arrive on time, statements in your portal. We reply within two business hours, Monday through Friday, 9:00 AM to 5:00 PM Eastern.
Together with your return
The simplest arrangement
When the same firm keeps the books and prepares the return, the year-end package feeds the return directly and estimated payments are planned from real numbers. Bookkeeping engagements start with an intake call so the scope and fee are clear from the first month.
Questions
Common questions
Do you work with QuickBooks Online and Xero?
Yes. We support both QuickBooks Online and Xero. If you are on spreadsheets or desktop software, we discuss the move on the intake call.
When will I receive my monthly financial statements?
We agree on a reporting schedule with you, normally closing the books by the 15th of the following month, provided the necessary records are received on time.
Are quarterly planning calls included?
Quarterly planning calls, additional filings, and ongoing advisory are provided as needed and within the agreed engagement scope. The scope is written into your engagement agreement before the first month.
Do you run payroll?
Payroll is processed through a payroll provider; the firm sets it up, reconciles it in the books and makes sure filings and deposits are on time.
What does monthly bookkeeping cost?
A monthly fee quoted in writing after the intake call, based on the number of accounts and the volume of transactions. Cleanup of past months is quoted separately as a fixed fee.
How fast can a cleanup be done?
It depends on the months involved and the state of the records. You get a fixed-fee quote and a date after a short review of the accounts.
Books behind, or tired of surprises in April?
Book the complimentary introductory call. Scope and fee are quoted in writing before the first month.